Apply for the Tour

Application for Entry


The Prince Edward County Studio Tour is a Prince Edward County Arts Council event. It is an opportunity for artists and gallery owners who are residents or ratepayers of Prince Edward County to open their studios to allow the public to watch them at work, demonstrating and explaining how and why they create their art. Artists with a studio are encouraged to host one or more registered guest artists at their studio during the Tour weekend. The Tour offers an opportunity to sell directly to the public and to personally meet with new, repeat and potential clientele.

2018 is an exciting year to be a PEC Studio Tour member as we celebrate the Tour’s 25th Year as one of the County’s most popular events! Special projects are being planned and you can be part of the celebration!

Each “new to the Tour” applicant’s work and studio/gallery is subject to a mandatory jurying process and studio/gallery inspection. The jurying process is based on a number of criteria including the quality of the work, the professionalism of the presentation, studio/gallery space, safety requirements, etc. Returning members may be subject to a jury interview to ensure that they continue to meet the Tour requirements.

The Tour strives for a balanced representation of media and an optimal number of members. There is no guarantee that all applications will be accepted.

Tour Benefits (click to open)

  • Representation in a full-colour, year round guide to the Studio Tour’s artists and galleries. Tour brochures are printed in April and distributed throughout the Spring and Summer; Each participant’s section will consist of one image, name, location, hours and contact information.
  • Representation on the Tour website – www.pecstudiotour.com – one web page per artist to include same information from the brochure plus an additional 3 -5 images of the artist’s or gallery’s work with links to participants’ own website.
  • Mass marketing of the Tour through social media, newsletters, newspapers, magazines, radio coverage, etc.
  • Marketing signage throughout the County
  • Opportunity for Studio Tour social media posts, radio interviews, etc. spotlighting your studio/gallery
  • Wrap Up party at end of Tour
  • Networking with fellow County and guest artists
  • Sponsorship funding to help cover costs
  • The benefit of e-blasts to promote the Tour.
  • Tour Membership signage to display on your property year round at no additional charge
  • Directional signage to your studio location during the Tour at no additional charge
  • A supply of Tour brochures for distribution throughout the year
  • The “instant credibility” of being a Member of one of the longest running and most diverse studio tours in Ontario.

Application Deadline – January 5, 2018


All applicants (new and returning) must submit a complete application/contract package no later than Friday January 5th, 2018 to be considered for the 2018 Tour.

Submission documentation, studio requirements and member obligations are detailed in the application form.

Fees for 2018


Payable at the time of application

Individual Artist*/** $275
Guest Artist*** $320 + $32 PECAC Fee***
Gallery** $550

* Double studios – each individual must submit an application.
** See applicable Requirements and Obligations section for important info about PEC Arts Council requirement
*** $32 fee is not applicable if Guest is a member of PECAC

Requirements and Obligations


Non-compliance with any of these conditions may result in exclusion from future Tours.

Individual Artists With Studio

  • Be a resident or ratepayer of Prince Edward County
  • Be a member of PEC Arts Council. For more information about the various levels of PEC Arts Council membership available and information on how to apply: go to www.pecartscouncil.org/membership
  • Be prepared to demonstrate and discuss your work during the Tour.
  • Have a working permanent studio space at your premises where you create your art.
  • Have a substantial body of your own original work available to display and sell on the Tour weekend. No other artists’ work (unless Tour guest artist) can be available to the public at your location on Tour weekend).
  • All art work must be original and hand-crafted – not mass-produced (no giftware). Exceptions include fine art reproductions (prints, giclees, etc.) and art cards.
  • Be located in a building able to accommodate substantial traffic during the Tour.
  • Distribute brochures provided by the Studio Tour to your clients and to assigned locations within the County throughout the year.
  • Provide your email address – all Studio Tour correspondence is electronic.
    Attend both general meetings (Spring and Fall) called by the Tour Executive (attendance is optional for Guest Artists).
  • Be prepared to contribute to the Tour in a volunteer capacity.
  • Proof the brochure by the print deadline.
  • Display permanent Tour signs at your studio/gallery year-round and display temporary Tour signs at your studio/gallery about a week prior to the Tour. All permanent and temporary signs are to be returned to the Studio Tour if you retire from the Tour.
  • Provide display items for the Information Centre, if applicable, during the Tour weekend.
  • Have adequate 3rd party liability insurance of not less than $2,000,000. Participants may be required to provide proof of insurance.
  • Participants must sign an Insurance Waiver
  • Maintain your own website, blog, Facebook page, etc.
  • Maintain a link from your website to the PEC Studio Tour website
  • You are encouraged to write one or more articles with accompanying photo or submit videos, about your art, studio space and/or your creative process. The Studio Tour will be pleased to promote you via Tour social media.

Studio Requirements and Guidelines

  • Studio should be a dedicated space in the home/workshop where art work is created
  • Display/gallery area can be separate from work area. It should be well lit.
  • No other artist’s work should be on display for the Tour weekend (unless double studio, collaborative artists’ studio, or hosting a guest artist)
  • Studio and gallery areas should be easily accessible and safe for the public. Nothing to trip over. No sharp tools, dangerous electrical wires or connections, no small items at child level, no very hot or cold apparatus within reach. It is recommended that all machinery be unplugged for the Tour weekend unless in a separate area not accessible by the public.
  • Flooring should be even and stable. Stairs must be safe and include hand rails.
  • During the Tour supplies, materials and tools used by the artist should be clean and organized. It is preferable to have some works in progress, some older and some recent examples of artist’s work.
  • All work should be labeled and priced.
  • A Point of Sale (POS) system should be available to handle transactions.

Guest Artists

  • Must have a substantial body of your own original work available to display and sell on the Tour weekend.
  • Be in attendance and prepared to discuss your work during the Tour.
  • Provide your email address – all Studio Tour correspondence is electronic.
  • Provide display items for the Information Centre, if applicable, during the Tour weekend.
  • Proof the brochure by the print deadline – arrangements will be made for you to do this remotely if you unable to proof in person
  • Distribute Studio Tour brochures to businesses in your area
  • Maintain your own website, blog or Facebook page
  • Maintain a link from your website to the PEC Studio Tour website
  • Guest Artists are required to pay a $32 fee to the Prince Edward County Arts Council (PECAC). However, this fee is not applicable if the Guest Artist is a member of PECAC. Visit http://www.pecartscouncil.org for more information about membership or call 613-476-8767

New Applicants (includes those returning from absence of more than 3 years)

  • Participate in the jurying process during the month of January (including a visit to your County studio/gallery by jury members if applicable) subject to first being deemed an appropriate candidate for the Tour at this time.
  • Individuals must submit by January 5th, 2018 as part of their application:
    • An artist biography/ CV and artist’s statement
    • 3 images of recent work. Email images (max. size 5mb in .jpg format) to wainwright.dale@gmail.com. Include “2018 PEC Studio Tour New/Returning Artist Applicant” in your email subject

Gallery Qualifications

  • Be located and operate year-round as a Gallery, within Prince Edward County
  • Be a Gallery Member of Prince Edward County Arts Council. For more information visit www.pecartscouncil.org or call 613-476-8767.
  • 75% of the artists featured year-round and on the Tour weekend must be County residents
  • Be able to accommodate 200-600+ people through the gallery during the Tour
  • All art work must be original and hand-crafted – not mass-produced (no giftware). Exceptions include fine art reproductions (prints, giclees, etc.) and art cards.
  • Location must carry appropriate business insurance – Not less than $2,000,000 3rd party liability. Proof of insurance may be required.
  • Maintain a social media presence for the gallery (website and Facebook at a minimum)
  • Maintain a link from your gallery website to the PEC Studio Tour website

Gallery Owners/Representatives must:

  • Be a resident or ratepayer of Prince Edward County
  • Provide a single e-mail address for correspondence with Tour organizers
    Attend any mandatory meetings (2) that may be called by the Studio Tour Executive
  • Provide by publication deadlines one image and gallery description for Tour brochure and additional images for the Tour website and/or social media
  • Proof the brochure by the print deadline
  • Commit to distributing brochures and/or e-mailing Tour information to gallery customers
  • Promote the PEC Studio Tour throughout the year
  • Display permanent Studio Tour Member sign year round
  • Post Tour road signage approx. 7-10 days prior to Tour weekend

Registration for PEC Studio Tour (Deadline: Friday, January 5, 2018)


To apply online follow the steps below where applicable.

(You are encouraged to apply online, but you can alternatively download the application form and submit with payment by mail.)
Click here for Downloadable Application Form in PDF Format

Online Step 1: Application for Entry

Click Here to complete your Application Online (opens in a new window or tab)

Online Step 2: Insurance Waiver

Click Here to complete the Insurance Waiver (opens in a new window or tab)

Online Step 3: Volunteer Sign-Up

All PEC resident Studio Tour Artists, and Galleries, must sign-up for volunteer positions.
This step is not applicable to Guest Artists.

Click Here to choose your Volunteer Sign-Up Options (opens in a new window or tab)

Online Step 4: Payment

IMPORTANT: If you are a NEW applicant you should complete Steps 1 – 3 to apply, but do not submit payment until you have successfully gone through the jurying process.

INSTRUCTIONS: Select the appropriate category below by clicking Add to Cart. The page will refresh immediately and show you your shopping cart pre-filled with that amount. Click checkout to complete your transaction. At that point, you may either Log into your PayPal account to pay your fee or select Pay with a credit or Visa Debit card to use alternate payment methods.


Studio Artist $275.00


Gallery $550.00


Guest Artist (PEC Arts Council Member) $320.00


Guest Artist (PEC Arts Council Non-Member) $352.00

Application Checklist


Application Checklist

  • Member of PEC Arts Council (if applying as Studio or Gallery)
  • Completed Application form
  • Completed Insurance Waiver
  • Selected Volunteer Sign-Up options (does not apply to Guest Artists)
  • If NEW applicant submit by email to wainwright.dale@gmail.com – artist biography/ CV and artist’s statement, plus 3 images of your recent work. Images should be max. size of 5MB in JPG format. Include “2018 PEC Studio Tour New/Returning Artist Applicant” in your email Subject.

Enquiries


By email to studiotour@pecartscouncil.org
Or call 613-476-8767

Prince Edward County Arts Council
Ontario Arts Council

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